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A copy of all documents such as shipping bill, bill of entry, transhipment application etc. filed must be maintained by the CHA for at least five years.
European Marine Lists and Bills of Entry: Early Commercial Publications and the Origins of the Business Press (1985)
They can get their Bill of Entry directly from the dockmaster, along with certificates of registry, bond notes, ware housing tickets, and Bills of Lading, without having to set foot planetside.
Filing a bill of entry, shipping bill, submitting supporting documents therewith, helping in examination of goods, payment of duty on behalf of the principal, warehousing of goods, removal from warehouse and the like.